AI for real estate agencies that reply first
Every person who enquires through a property portal gets information and viewing options within minutes, and your agents spend the day showing properties and closing deals.
Your agency, with its own AI team
This is how your AI team would work on an ordinary day. Click a robot or an example to see it at its desk.
Automation examples for your agency
AI for real estate agencies is an assistant that replies to enquiries from property portals, your website or WhatsApp, qualifies the person and books the viewing in the agent's calendar. At Aventib we connect it to your lead sources, such as Idealista or Fotocasa (Spain's main property portals), and to your CRM, so no buyer or tenant is left waiting for a reply.
Why do real estate agencies lose interested buyers?
The buyer contacts several agencies
People looking for a flat contact five similar listings at once. The agency that replies first, with useful information, usually gets the viewing.
Viewings that lead nowhere
You show a third-floor flat with no lift to someone who needed the ground floor, or a property outside their budget. Whole afternoons go on viewings with no real chance of a sale.
Buyers who are forgotten
Someone viewed a property that was not right for them and nobody got back in touch. Two months later they buy through another agency a flat you also had on your books.
Listings that take too long
Writing the description for each new property, adapting it for each portal and translating it takes hours you could spend winning new instructions.
What AI for real estate agencies does day to day
Tell us what you need
Instant replies to portal enquiries
When an enquiry comes in from Idealista, Fotocasa or your website, the assistant replies within minutes with the property details, answers basic questions and offers viewing times. It works outside office hours too.
WhatsApp chatbot for real estate that qualifies leads
Before booking the viewing, it asks what you consider important: budget, how they will pay, timescales or whether they have a property to sell. The agent receives the appointment with those answers already noted.
Buyer follow-up and new property alerts
Each person is recorded in the CRM with what they are looking for. When you take on a property that fits, a personalised message is prepared for you to review and send.
Property descriptions drafted with AI
A draft listing for each portal is generated from your notes and the property details. You correct it and publish it; nothing goes out without your approval.
Winning new vendors and landlords
We improve your website and your local presence on Google and in AI assistants so that people who want to sell or let in your area find your agency and can ask for a valuation.
How a typical Thursday works at the agency
An example of how it works. Every business is set up to fit.
- Enquiry from a portal
A couple asks about a three-bedroom flat. The assistant replies with the key details and asks about their budget and whether they need a mortgage.
- Viewing offered
They are a good fit for the property. The assistant offers two times with the agent in charge and the couple books Saturday morning.
- Agent briefed
When the agent gets to the office, the viewing is in their calendar with a summary of the conversation and the qualifying details.
- New property, buyers alerted
A penthouse in the same area comes onto the books. The system finds three buyers who were looking for something similar and prepares messages for the agent to approve.
Benefits of AI for real estate agencies
Speed of reply matters a great deal when someone contacts several agencies. With the assistant you reply within minutes, even when you are in the middle of a viewing.
The questions asked beforehand filter out people the property does not suit. Your agents spend their afternoons with people who are genuinely interested and able to buy.
Every contact is recorded and receives alerts when something suitable appears. What used to be lost becomes future opportunities.
How we set up AI for real estate agencies for you
- 1
We listen
We look at where your enquiries come from, which portals you use, how your team shares out the work and which property CRM you have or need.
- 2
We make a proposal
We present a plan with the qualifying questions, template messages and the connections needed between portals, calendar and CRM.
- 3
We put it live
We switch the assistant on for a few test properties, review the conversations with your agents and then roll it out to all your listings.
- 4
We measure and improve
We track response times, viewings booked and sales that come from those enquiries to fine-tune questions and messages.
Frequently asked questions about AI for real estate agencies
What is a real estate chatbot?
It is an assistant that talks to people interested in your properties on WhatsApp or on your website. It gives them information about the property, asks questions to see whether it suits them and offers a viewing. Negotiations and any sensitive question always go to an agent on your team.
Can it connect to Idealista and Fotocasa?
Enquiries from the portals usually arrive by email or in your CRM, and the assistant can reply from there. The exact method depends on how each account is set up, so we check it with you at the start.
How can AI for real estate agencies work without losing the personal touch?
By automating the first reply, the qualifying and the reminders, and leaving viewings, negotiation and support to the agents. The client gets a quick response and, when it matters, speaks to a person.
Can AI write property listings?
Yes. It generates draft descriptions from your notes, adapted to each portal and even in other languages. You always review them before publishing to check the details are correct and the text sounds like your agency.
How much does an AI agent for a real estate agency cost?
It depends on the volume of enquiries, the number of agents and the tools that need connecting. We prefer not to give generic figures: first we understand your agency and then we send you a clear, detailed proposal.
Does it work for lettings and new builds?
Yes. For lettings it is often useful for filtering applications and asking for the necessary documents; for new builds, for answering questions about the development and booking visits to the sales office or show flat.
Shall we talk about your business?
We'll reply with a first idea of how we can help. No commitment.